5 Organization Tips to Achieve Your Passion
I hope you are having a fantastic February! Like I said in a previous post, 2020 was the year of personal growth, but 2021 is the year of action! So, how can you take action on your passion when you have to spend time on your endless to-do list? Organizing your life in specific ways can help reduce stress, gain more time, and help you achieve your passion. I’ve been contemplating ways to save more time and reduce stress. I had some hard lessons, and I eventually began creating a system that works for me. So, from my experiences, organizational tips that work for me (and hopefully work for you too) are down below!
To begin this productive journey, the basic foundation of organization is creating a routine or system that grants you more time. If you don’t have a system in place, then you will spend more time on various tasks such as finding that receipt you lost, finding school paper work you misplaced, and so on. So, if you find organizing various aspects of your life difficult, create a filing system.
Instead of using a bulky filing cabinet, use an accordion folder, binder, or other item and create an organized system. If you need to refer back to receipts for you personal or business for taxes, place them in the “taxes” folder, or section. If you need to keep and organize some paperwork for school, file this under the “school” tab, or section, and so on. This will help you feel less chaotic and will allow you to spend less time on this step which will allow you to submit everything earlier. Don’t add extra work for yourself by being disorganized. If you are interested in this type of organization, click this video to learn more about how to stay organized using this method.
Make a List
The first step is to make an entire list of everything need to do such as a work or school project, submitting documentation to your doctor or for school, a list of phone calls you need to make for business, school, medical, or other purpose, and so on. Don’t include small tasks on this particular list such as cleaning and grocery shopping as these are repetitive tasks. This allows you to see everything you need to do at a glance. Regardless of your list length, don’t feel too overwhelmed! The next step will help you reduce this list in chunks.
Once you have a list of everything you need to do, pick the top priorities. Priorities may be organized differently based on circumstance. For instance, if you are needing to focus on your medical situation, complete this task first then discern the next priority. Do you have a work or school project that needs to meet a deadline? Start on this next.
Another way to prioritize your list is through deadlines. For instance, if your deadline for school is dated prior to another deadline such as taxes, then work on your school project first. After you finish your school project, work on your taxes. If it helps, pick the most important tasks on your to-do list, and number them so this will make your list less overwhelming.
In addition to prioritizing, viewing deadlines, or due dates, as a timeline mark and not a stressful event is super helpful in a couple ways. First, let’s say the due date for submitting a work project is April 10th (2021). This is the due date, not the day you are supposed to submit the project. If you can carve out time to work on this project, submit it earlier than the due date! This will clear your calendar further and will grant you more time to work on that book you’ve been trying to write for a year or a photo shoot you’ve been trying to schedule for your Instagram posts or for updated pictures for your website. If you wait until April 10th to complete the project, then you will not be able to start on the next task until April 11th or later.
While you can wait until the due date, it’s best not to submit anything on that day due to increasing the stress in an already potential stressful situation. By submitting everything (e.g. taxes, projects or other homework, etc.) before the due date, you allow yourself more time to work on your passion. And, if a technical issue or other issues that arise, you have time to contact someone and wait for a response if needed. However, if you submit anything on the due date, you may feel added stress if you are having tech issues, for example, and cannot reach someone on the same day. Also, if you have procrastinated on writing an essay until the last day, for example, then you may feel added stress. And, this stress will prevent you from sharing your best work. So, plan ahead and submit everything early as much as possible.
Once you are organized, have a list of everything you need to do (that does not repeat such as laundry, grocery shopping, and so on), deadlines, and have prioritized everything on the list from most important to least important, complete one task at a time. You may have to chip away one piece at a time if something on your to do list is extensive. For instance, school applications usually take more than one day to complete. So, set aside a set amount of time to work on it one section at a time (e.g. letter recommendations one day, questions the next day, etc.) and chip away until you are ready to submit.
With the advent of 2020, it might seem kind of pointless to plan ahead, but these plans should persist even through most unforeseen circumstances. I hope you found this helpful in saving you time for things that are more important in your life! What keeps you from being organized? Which tip helped you the most? Do you have any other organization tips you use in gaining more time to work on your passion?
Clear Your Path of Focus,